Director of Facilities and Operations
Date Posted: 7/22/2022
Last Date to Apply: 8/5/2022
Rainey Institute is seeking a full-time Director of Facilities and Operations who will be responsible for the overall cleanliness, sanitation, safety and maintenance of Rainey’s Hough and Clark-Fulton facilities, grounds and equipment/technology. This role serves as part of the leadership team and will work with all program managers, support staff, and teaching faculty to ensure smooth and efficient operations in support of our high quality arts programming. This person will lead the Facility Committee, a working committee of the Board of Directors, to oversee the development and implementation of a facility maintenance and technology plan and will oversee the work of custodial personnel, expenditures, building repairs, facility projects, building use and building systems.
Rainey Institute is a 501(c)(3) organization which facilitates positive growth for over 2,700 Greater Cleveland youth through education and engagement in visual and performing arts. We recognize potential in all its forms and embrace children with no arts background just as readily as those with perfect pitch. Rainey Institute has served as a community anchor in Cleveland’s historic Hough neighborhood for more than a century with one facility in Hough and one in the process of being built in the Clark-Fulton neighborhood. To learn more about Rainey, please visit raineyinstitute.org or our Facebook page @RaineyInstitute.
The Director of Facilities and Operations is responsible for the following job functions:
Facilities, Technology, & Operations
- Plans and oversees project management for Rainey facilities.
- Develop a facility maintenance and technology plan to include needed repairs/construction, preventive maintenance of systems and technology, etc., and ensure completion within established time frames, project design and budget.
- Plans and manages ongoing and preventative cleaning and maintenance of buildings and grounds infrastructure and equipment
- Oversee vendor management contracts and relationships
- Oversee all security systems (key fob, cameras, security alarms) to ensure proper use and controls.
- Prepare and manage the annual budgets for the facilities department and ensure optimal utilization of personnel and other resources.
- Oversee the rental of the facilities including the development and execution of the rental agreement including partner compliance with agreement, securing needed personnel (security, light/sound tech), proper billing/collection of fees, facility preparation and clean up.
- Develop and implement a plan for the ongoing upgrade and monitoring of technology (theater, computers, copier, etc.) and systems (GSuite), and software (Quickbooks, Donor Perfect, Active, Phones).
Oversee ordering systems to ensure maintenance and office supplies are readily available.
Compliance & Risk
- Assess and identify risk as to their potential for occurrence as well as severity in collaboration with the Executive Director and Leadership Team.
- Develop and implement a risk management plan, policies & procedures and provide ongoing monitoring and training to mitigate risk.
- Ensure facilities are compliant with EPA, ADA, health department and fire code requirements.
- Oversee organizational liability insurance plan and claim process (as needed).
- Perform personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.
- Participate in leadership and administrative meetings as requested and attend Board of Directors meetings.
- Coordinate and collaborate with program staff to meet the needs of the organization in a timely manner with least disruption with programming.
Education, Training and/or Experience:
- Bachelor’s degree preferred
- Minimum of 5-7 years’ experience in facilities and project management, with a proven track record of successful operations management
- Experience in the arts is a plus, especially knowledge of theater systems
- Proven knowledge and experience in applicable codes related to the maintenance and construction of facilities; methods, practices, equipment, and supplies used in the building trades; State and local building, safety and health codes; occupational hazards and safe work practices of the building maintenance trade;
- Supervisory experience
- Ability to navigate with ease through computer programs (Excel, Word, surveillance cameras, etc.)
- Experience in operational and strategic planning as well as budget development
- Knowledge of building systems, code, and procedural best practices within facilities operations
Other Skills and Abilities
- Excellent organizational skills and detailed oriented
- Ability to prioritize work to meet deadlines
- Consistent follow through on projects and issues
- Flexible, adaptable and responsive to change
- Adept at modifying plans/strategies as needed to best meet the needs of those involved
- Strong ability to maintain effective working relationships with representatives of various groups, vendors, co-workers, and others
- Perform irregular working hours as needed to perform job function
- Ability to lift, push or pull objects up to 100 pounds using appropriate tools
$58,000 – $62,000 a year
To be considered for this opportunity, please send a Resume and Cover Letter to Brandon Lipford, Director of Arts Education [email protected]
Rainey Institute is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.